Tuition + Payment Guidelines
We plan for families to be with Kelowna Christian School for the entire school year.
Due to the nature of education, much of the planning required to run an effective school must be done on an annual basis. Significant financial commitments are made annually: teachers are hired, curriculum and capital assets are purchased, programs are developed and a host of other plans are created to function for the entire year. As such, by enrolling your child(ren) at Kelowna Christian School you are committing to partner with the school for the entire year. For families entering the school mid-year, you are committing to partner with Kelowna Christian School for the remainder of the school year.
IMPORTANT NOTE: Charitable Donation Receipts
A portion of tuition paid for Kindergarten - Grade 12 is eligible for an official donation receipt, in accordance with Canada Revenue Agency guidelines related to religious instruction. Please note the following:
- The eligible portion of tuition varies each year and is determined after the school year is complete.
- Tuition is allocated across two calendar years (approximately 40% in the fall and 60% in the spring), meaning payments made in one school year will typically result in receipts issued across two separate tax years.
- The amount eligible for an official donation receipt depends on several factors, including total tuition paid and any discounts or financial assistance applied. In some cases, families may receive a reduced amount or no receipt.
- As a result, the school is not able to guarantee the value of any official donation receipt in advance.
Preschool and Club Judah (after school) Fees
- Fees paid for Preschool and Club Judah (After School Care Program) are not eligible for official donation receipts.
- Instead, families will receive a child care receipt, issued after care has been provided.
- These fees are also allocated across two calendar years (approximately 40-60%), similar to tuition.
Timing of Receipts
- Receipts (both donation and child care) are issued based on payments actually received within a calendar year, not when fees are invoiced. For example, if a Club Judah invoice is dated December but payment is not made until January, the amount will be included on the following year’s receipt. Official donation and child care receipts are issued annually and may be used, where applicable, for income tax purposes in accordance with CRA regulations.
- Upon admittance to Kelowna Christian School, students in good standing are continually enrolled, from year to year, until they graduate or leave the school. Continuous enrollment requires families to maintain up-to-date personal information with the school to ensure effective communication. The upcoming school year’s re-enrollment fee will be published in early January. Tuition rates will be adjusted after the annual general meeting in the spring once voted on by society members. The finance department will notify families of the total tuition amount and changes following the annual general meeting.
- A student or family who elects to dis-enroll for a subsequent school year, must provide written notice of withdrawal prior to June 15th to avoid the collection of 2 months’ tuition fees (July & August). A student or family who withdraws between June 16th – August 31st is responsible for 2/12ths of annual tuition.
When a student or family voluntarily withdraws on or after Sept. 1st for any reason, at least one full calendar month’s written notice must be given to the school. Tuition for to the current month, plus the next month, will be charged to the family's account. For example: if a family withdraws on November 7th, then 6/12ths annual tuition is due (July thru November, plus December). - While students are continuously enrolled at Kelowna Christian School, their placement status is not guaranteed until all financial obligations from the previous year are fulfilled. Families with an outstanding tuition account as of June 15th will cause their students’ names to be placed onto classroom waiting lists for the following year.
- The ongoing failure to maintain a current tuition account and the ability to meet the financial obligations of the chosen payment plan may result in the release of the student.
- When a student is suspended, expelled, or asked to withdraw for disciplinary reasons, all tuition and fees paid to Kelowna Christian School are non-refundable.
- When a student leaves Kelowna Christian School for any reason, all unpaid accounts remain due to the school, even after graduation.
- For families choosing to make a single Annual payment, either by cheque or credit card, the due date is July 1st. A 3% surcharge for credit card payments will apply. For families choosing the 12-month Pre-Authorized Payment method from their bank account, 1/12th of the tuition and annual fees is due on the first day of each month (July through June).
- Accounts will be charged a Returned Item Fee of $35.00 should any payment be rejected by the family’s financial institution for any reason (for examples: Non-Sufficient Funds, Account Closed, etc.).
- Inability to comply with any of the above Key Financial Guidelines must be communicated in advance to the school Business & Accounting Office.
Registration Fee: The non-refundable registration fee is payable at the time of registration to reserve your spot. Given the demand for student placement, a Preschool Registration Application and Tuition Contract received without payment is considered incomplete. A registration application will be processed only after the registration fee is paid in full. The non-refundable registration fee is separate from and does not form a deposit on any annual or monthly tuition payment due.
- Payment Method: For families choosing to make a Single Annual Payment, either by cheque or credit card (a 3% surcharge for credit card payments will apply), the due date is August 1st. For the Monthly Pre-Authorized Payment method from their bank accounts, 1/10th of the annual tuition (or other mid-term prorated amount) is due on the first day of each month (August through May). Please provide 10 calendar days’ advance notice for any change in banking information.
- All cheques submitted should be made payable to: Kelowna Christian School
2870 Benvoulin Road Kelowna, BC V1W 2E3 Attention: Accounting Office - Official Child-Care Receipts: Receipts are made available for preschool tuition paid, and are issued annually late February or early March each year.
- Withdrawal: When a family voluntarily withdraws after July 31st for any reason, at least one full calendar month’s written notice must be given to the school. Tuition for the entire current month, plus the next month will be charged to the family’s account. For example: if a family withdraws on August 7th, tuition for both the months of August and September remains due to the school
- Returned Payments: Accounts will be charged a Returned Item Fee of $35.00 should any payment be rejected by the family’s financial institution for any reason (i.e. Non Sufficient Funds, Account Closed, etc.).
- Compliance: Inability to comply with any of the above Key Financial Guidelines must be communicated in advance to the school Accounting Office. Ongoing failure to meet the financial obligations of the chosen payment plan may result in the release of the student.